Bulk Matcha Supplier: Minimum Order, Lead Time and Private Label (2026)

By Christian Mauerer, founder of One with Tea. Published October 4, 2026.

If you're buying matcha in bulk from One with Tea, there are three ways to do it, and each has its own minimum order and lead time. In-stock bulk starts at 1 kg and scales to 100 kg and up. A made-to-order run from Japan starts at 5 kg and takes 4 to 6 weeks from deposit to shipment ready. A private label run, with your own labels on the pouch, is a 45 kg production run on the same 4 to 6 week clock, which starts once your artwork is approved.

Those figures come from the quotes I wrote in late September 2026. Grade, pack size and how often you reorder can move them, so your written quote is the version that counts. This page explains what sits behind each number, so you can compare any bulk matcha supplier on the same terms.

What are the minimum order quantities for bulk matcha at One with Tea?

The minimum depends on the route you pick, not only on the grade. In-stock bulk is the lightest commitment, a made-to-order run reserves a lot for you, and private label adds your own branding on top.

Route	Minimum	Packaging	Lead time
In-stock bulk	From 1 kg, scaling to 100 kg+	30 g tins, 60 g pouches, custom bulk sizes	Confirmed in your quote
Made-to-order run from Japan	5 kg, the smallest run we can produce	Unprinted aluminum pouches (30 g on recent quotes), nitrogen-flushed and heat-sealed	4 to 6 weeks from deposit to shipment ready
Private label run	45 kg (750 pouches at 60 g, or 1,500 at 30 g)	Your front and back labels on the pouch	4 to 6 weeks from deposit and artwork approval to shipment ready

In-stock bulk is the route I'd suggest for cafes, restaurants, boba shops and pop-ups testing a menu. For US buyers it ships from our US inventory, so there's no international leg to plan around. Amounts vary with grade, packaging type and how often you order, and the exact minimum is confirmed with each quote. If you want to test a menu before committing to a bigger run, start here. Our guide to matcha for cafes and restaurants covers how to match a grade to a drink.

Made-to-order runs are produced in Japan for you. Fifteen kilograms is the smallest run we can produce on this route, and the quantity is reserved when your deposit lands.

Private label runs have a 45 kg minimum on the quotes I wrote. That figure is a weight, not a unit count. 750 pouches at 60 g and 1,500 pouches at 30 g both come to 45 kg, so you pick the pack size that fits your shelf price. Same matcha, different unit economics: the larger pouch gives you half as many units to sell, each carrying twice the matcha.

Want exact numbers for your grade and pack size? Request a wholesale quote and I'll confirm the minimum in writing.

How long does a bulk matcha order take?

At One with Tea, a made-to-order or private label run takes 4 to 6 weeks from deposit (and artwork approval, for private label) to shipment ready. Transit is on top of that and is quoted separately, so build both into your opening date.

Here is what happens inside those weeks:

1. Deposit. 50% of the order reserves your quantity.
2. Artwork approval (private label only). You send print-ready files for the front and back labels. The production clock needs both the deposit and the approval.
3. Sourcing and quality check. We source and reserve the matcha, then check color, particle fineness and taste before anything is packed.
4. Packing and labeling. The matcha goes into pouches, and your labels are applied front and back on a private label run.
5. Shipment ready. The balance is due before shipment, and the export documents (packing list and commercial invoice) are issued.
6. Transit. Shipping is quoted as an estimate until your artwork is approved, because the carrier rate depends on the final carton count and your delivery address. The final invoice reflects the actual shipping cost.

The clock can't start until your artwork is approved, so having print-ready front and back files at hand when you pay the deposit keeps the run moving.

For in-stock orders I don't print a lead time on a public page, because it depends on what's on the shelf that week and where you are. Every in-stock quote states it.

What does private label matcha involve?

At One with Tea, private label means your brand on our matcha: you bring the artwork, and we source, pack, label and ship. A one-time setup covers plates and artwork setup, and the run itself is priced per quote.

I started One with Tea because I couldn't find a matcha supplier I trusted, so I went to Japan and spent months walking tea gardens in Uji, Nishio, Shizuoka, Kagoshima and Miyazaki. That's why a private label quote has one point of contact from order to delivery and no broker chain in between. If you want to know where your matcha grows, you can ask the person who stood in the field. The regions behind that sourcing are mapped in our guide to where matcha is grown in Japan.

What you bring:

• Print-ready artwork for the front and back labels
• A delivery address and a contact number for the carrier
• The 50% deposit to reserve the quantity

What's included in the run:

• Sourcing and reservation of the matcha quantity
• Packing into pouches with your labels applied front and back
• A quality check on color, particle fineness and taste before packing
• Export documentation from Japan, including the packing list and commercial invoice

What's separate:

• Label design. Printing and applying your supplied artwork is part of the run, but designing the label is a separate scope.
• Import duty, VAT, customs clearance and any registration fees at your destination, which are the buyer's account.
• Storage past the agreed pickup window, and any split-shipment or drop-ship fees.

One more point: if you plan to make an organic claim on your own label, say so in your first message. Organic labeling has its own certification rules, and I'd rather sort that out before your artwork is printed than after.

How do deposits, payment and quote validity work?

At One with Tea, a 50% deposit reserves the quantity on made-to-order and private label runs, and the other 50% is due before shipment. Quotes are valid for 21 days. That window is short on purpose, because the raw material keeps repricing.

The Global Japanese Tea Association reported that the first Kyoto tencha market of 2026, held on May 13, averaged 13,972 yen per kilogram for machine-picked tencha. That was about 1.7 times the previous record of 8,235 yen set in 2025 (Global Japanese Tea Association, May 2026 report). Tencha is the leaf matcha is made from. It is one data point, but it shows why I won't hold a price open for months. Your deposit locks the price against the reserved quantity. For how the season played out, read our 2026 matcha shortage explainer.

On made-to-order and private label runs, you are the importer of record: we ship, you clear customs and pay duty and VAT. Check current rates and any food-import registration with your customs broker before the shipment leaves.

What should you ask any bulk matcha supplier before you order?

Whoever you buy from, me included, get these eight answers in writing before you pay a deposit.

1. Quantity in kilograms and in units. A minimum quoted in units tells you little until you know the pack size.
2. Grade and how it was milled. The Global Japanese Tea Association describes ceremonial matcha as slowly ground by stone mills and culinary matcha as made more industrially with factory grinding machines (GJTA, Japanese tea kinds). Ask how your lot was milled, not only what the label says.
3. Certification, grade by grade. Ask for the documents, not a badge on a website.
4. Payment terms. What does the deposit reserve, and when is the balance due?
5. Lead time and what starts the clock. "Four weeks" means different things from the order date, the deposit date or the artwork approval date.
6. Quote validity. Matcha prices move, so ask how long the number holds.
7. Importer of record and exclusions. Who pays duty, who clears customs, and what isn't included.
8. Shelf life from the packing date. Our quotes state 2 years from packing, unopened and stored cool and dry.

Then taste before you commit. Ask for a sample of the grade you'll actually buy and whisk it with water alone, no milk and no sweetener. If it can't stand on its own, the label isn't telling you the full story. For a wider view of how supplier types compare, read my guide to choosing a Japanese matcha supplier for a small business. To understand what the grade names mean, see ceremonial grade matcha explained.

What certifications and lab testing come with bulk orders?

Here is the paperwork I can put in front of your inspector, distributor or buyer:

• USDA Organic. Our organic ceremonial and latte grades are imported under USDA Organic, with QCS as the certifier. Not every grade in our range carries it, so confirm certification grade by grade in your quote.
• JAS. The Japanese producers we work with hold JAS organic certification.
• NOP Import Certificate. Since March 19, 2024, each shipment of organic agricultural products imported into the United States must be associated with an NOP Import Certificate issued by an accredited certifying agent in the USDA's Organic INTEGRITY Database (USDA AMS). Our organic imports carry one.
• Lab testing. We run regular independent lab screening for heavy metals, pesticide residues and microbial contaminants, and the results are available on request to wholesale partners.

Who is bulk supply from One with Tea built for?

The program is built for cafes, coffee shops, boba shops, restaurants, hotels, pop-up vendors and founders launching a first private label. The public range runs from 1 kg starter batches to 100 kg+ shipments. If your volume is well above 100 kg per order, tell me in your first message and I'll say plainly whether we're the right fit before you spend time on a quote.

How do you start a bulk or private label order?

1. Apply on the wholesale page. Tell me the grade, the quantity in kg, the pack size, whether you want private label, and your delivery country.
2. I review it personally. You get a reply with pricing, samples and the details you need to decide.
3. Confirm and pay the deposit. For a private label run, send your print-ready artwork alongside it.
4. We produce, you receive. Expect 4 to 6 weeks to shipment ready on made-to-order and private label runs, plus transit.

Open the wholesale application when you're ready. Questions first? Email info@onewithtea.com and I'll answer them myself.

Christian

If private label is the route you're weighing, I put the whole picture in one place: how a private label run works with us, who does what between your artwork and a sealed pouch, and when your own label can carry the organic seal.

Frequently Asked Questions

What is the minimum order for bulk matcha at One with Tea?

At One with Tea, in-stock bulk starts at 1 kg and scales to 100 kg or more, with the exact minimum confirmed in your quote. Made-to-order runs from Japan start at 5 kg, and private label runs are 45 kg.

How long does a bulk matcha order take to arrive?

At One with Tea, made-to-order and private label runs take 4 to 6 weeks from deposit (and artwork approval for private label) to shipment ready, plus transit. In-stock orders state their lead time in the quote.

Can I put my own brand on your matcha?

Yes. One with Tea private label runs are 45 kg, either 750 pouches at 60 g or 1,500 pouches at 30 g, with your front and back labels applied. You supply print-ready artwork, and label design is a separate scope.

Do I have to pay a deposit?

On made-to-order and private label runs at One with Tea, yes. A 50% deposit reserves the quantity and the other 50% is due before shipment. Quotes are valid for 21 days.

Who pays import duty on a made-to-order or private label run?

You do. At One with Tea we ship, you are the importer of record, and you clear customs and pay duty and VAT. Check current rates with your customs broker before the shipment leaves.

Can I try a sample before ordering a bulk run?

Yes. My reply to a One with Tea wholesale application includes pricing, samples and the details you need to decide. Taste the grade you'll actually buy before you commit to a run.